Last Amended at the 2020 SNHLP Annual Convention on 1/18/2020…
Bylaws of the Southern New Hampshire Libertarian Party
As adopted in convention May 18th, 2017
Art. I Name, Identity, and Structure
The name of this organization shall be the Southern New Hampshire Libertarian Party (SNHLP), hereinafter referred to as “the SNHLP” and “the Party.” The SNHLP is officially chartered by the Libertarian Party of New Hampshire, hereinafter referred to as “the LPNH” or “the State Party”. The executive body of the SNHLP shall be called the Executive Committee and also abbreviated as the “EC”.
Art. II Principles
The Statement of Principles of the national Libertarian Party, as adopted by the delegates assembled in convention, shall be the Statement of Principles of the Party.
Art. III Object, Purpose, Scope, and Duration
- i Object and Purpose
The object and purpose of the SNHLP is to engage in partisan and nonpartisan political activity within Hillsborough and Merrimack Counties of New Hampshire. This includes but is not limited to: nominating candidates for partisan public offices corresponding to electoral districts wholly or partially within Hillsborough and Merrimack Counties; supporting and opposing ballot measures; providing support to candidates for statewide and local offices to increase personal, social, and economic freedom; minimize the initiation of force against any individual or group of individuals; and fostering the growth of the Libertarian Party.
- ii Scope
The SNHLP is focused on engaging in political activities in counties contiguous with Hillsborough and Merrimack Counties.
- iii Duration and Dissolution
- The SNHLP shall exist until both county committees apply for affiliate status and are accepted, at which time the SNHLP shall distribute its assets to the two county committees and then be dissolved. The SNHLP Executive Committee shall perform this distribution no later than 30 days after the county committees have become state affiliates.
- Both county committees must meet the following requirements prior to applying for affiliate status:
- A minimum of 15 dues-paying LPNH Members for one year;
- A minimum of four committee officers (Chair, Vice Chair, Treasurer, Secretary) for at least three months.
Art. IV Membership
- i Definition
The members of the Party shall be those persons who a) have certified in writing that they oppose the initiation of force to achieve political or social goals b) are domiciled in Hillsborough or Merrimack County, c) have been recorded by the Secretary of the SNHLP for at least ten days prior to any meeting and d) believe in the above objectives, purposes and principles of the Libertarian Party. The members that meet these requirements shall be known as the Central Committee.
- ii Immediate qualification
Any member in good standing with the LPNH who meets the requirements of Art. IV, sec. i, except for subsection c, is immediately eligible for membership of this affiliate.
Art. V Duties of Officers
- i Qualifications and General Duties
The officers of the SNHLP shall be a Chair, Vice-chair, Secretary, and Treasurer. These collective officers plus an elected at large member shall be known as the Executive Committee. The Executive Committee shall take office immediately upon the close of the Regular Convention and serve thereafter until the adjournment of the next Regular Convention. The officers of the SNHLP Executive Committee shall at all times maintain their dues paid to the LPNH. The officers shall not be members of any party with ballot access in the State of New Hampshire other than the LPNH or its affiliates.
Chair shall be responsible for: presiding at all SNHLP Conventions and all meetings of the Executive Committee and generally organizing the party; being the chief executive officer of the party; being an ex-officio member of all standing and ad-hoc committees in the party, being the primary contact with the LPNH; being the primary public spokesman for the party; prepare an agenda for all Executive Committee meetings; and hold the full powers and duties accorded the office by the LPNH Bylaws.
The Vice-Chair shall be responsible for: assisting the Executive Committee Chair; performing the duties of the Executive Committee Chair when the Chair is unable to perform those duties; acting as the Chair of the Membership Committee and maintaining the membership rolls of the party; act as liaison to the County Committee Chairs; and performing the duties of the Secretary in absence of the Secretary.
The Secretary shall be responsible for: maintaining all records of the party, other than membership rolls and financial records; providing or making provisions for legal services to the party; acting as the Chair of any media-related Committee of the party; recording the minutes of all Executive Committee meetings and the minutes of the party conventions; and performing the duties of the Vice-Chair, in the absence of the Vice-Chair. The Secretary shall also be responsible for updating the public postings of meeting minutes.
The Treasurer shall be responsible for: receiving, expending and accounting for all funds or other property of the party under the supervision and direction of the Executive Committee; making commitments and disbursement of the party funds for expenses within the budget established by the Executive Committee and for out-of-budget expenses specifically approved by the Executive Committee; being the Chair of the Finance Committee; supervising and coordinating fundraising efforts of the party, and act as coordinator for fundraising events, both with the party from which it was chartered and all affiliate parties; and preparing a quarterly financial report for the Executive Committee.
- At Large
The At Large member shall assist the Vice-Chair with their duties as needed, and other tasks assigned by the Executive Committee.
- ii Ballot Election and Term of Office
The Executive Committee officers shall be elected at the annual convention of the Central Committee, to serve for one year or until their successors are elected, and their term of office shall begin at the close of the annual meeting at which they were elected.
- iii Office Holding Limitations
No member shall hold more than one Executive Committee office at a time.
- iv Removal
Officers may be removed by a vote in favor of removal totaling one member less than the whole executive committee.
- v Vacancies
When a vacancy shall arise on the Executive Committee, the Executive Committee shall fill said vacancies. In the event the Chair is removed, resigns, or is otherwise vacant, the Vice-Chair shall be acting Chair until a successor is approved by the Executive Committee. The Vice-Chair may be approved as Chair by the Executive Committee, or may return to the Vice-Chair role if another is selected instead.
Vacancies of the Executive Committee shall be filled only by a unanimous vote of the voting Executive Committee members.
Art. VI Executive Committee
- i Powers and duties
The Executive Committee shall have such powers and duties as are prescribed in the Bylaws. The Executive committee shall meet at such times and places prescribed by the Bylaws. Notices shall be given in accordance with procedures as the Executive Committee may, by three-fifths (3/5) majority determine.
- ii Remote business
The Executive Committee may, without meeting together, transact business by mail, telephone, verbally, or by other electronic means by voting on questions submitted to them by, or with the approval of, the Chair. Elections not made in person must remain active for 7 days, and not be closed before those 7 days. These elections must conform to all quorum requirements, lest they be invalid.
- iii Quorum
A quorum for a meeting of the Executive Committee shall be a majority of the Executive Committee. Except as otherwise provided in the Bylaws; a majority vote of those present at an Executive Committee meeting, shall rule.
- iv Membership; limited
The Executive Committee shall not compose anyone who is registered as a member of any party that is constituted in the state of New Hampshire that is not the State Party.
Art. VII Committees
- i Hillsborough County Libertarian Committee
The Hillsborough County Libertarian Committee (hereinafter “HCLC”) shall be a standing committee of the SNHLP. The HCLC shall have a chair and secretary, and may have its own Executive Committee once it has selected a Vice Chair and Treasurer. Members of the Libertarian Party of New Hampshire that reside in Hillsborough County shall become members of the HCLC. All officers on the SNHLP Executive Committee are ex officio members on the HCLC. The HCLC shall hold at least three meetings per year. The election of County Committee officers shall take place at the SNHLP Annual Convention by the members of the HCLC. The SNHLP EC may appoint officers of the HCLC if vacancies occur.
- ii Merrimack County Libertarian Committee
The Merrimack County Libertarian Committee (hereinafter “MCLC”) shall be a standing committee of the SNHLP. The MCLC shall have a chair and secretary, and may have its own Executive Committee once it has selected a Vice Chair and Treasurer. Members of the Libertarian Party of New Hampshire that reside in Merrimack County shall become members of the MCLC. All officers on the SNHLP Executive Committee are ex officio members on the MCLC. The MCLC shall hold at least three meetings per year. The election of County Committee officers shall take place at the SNHLP Annual Convention by the members of the MCLC. The SNHLP EC may appoint officers of the MCLC if vacancies occur.
- iii Ad-hoc Committees
The Chair shall have the authority to appoint ad-hoc committee chairs and members as they may deem necessary; subject only to Executive Committee three-fifths (3/5) veto. These committees will have the full force and effect of standing committees. Ad-hoc Committees will expire upon the conclusion of the next convention unless a permanent standing committee is formed by the convention body.
- iv Population; minimum
No committee formed shall have fewer than three members.
- v Bylaws Committee
The Bylaws Committee shall be a Standing Committee and shall be chaired by a member of the SNHLP voted on by the members of the Bylaws Committee, populated by the Convention. The Bylaws Committee shall have a minimum of three members. Membership is open to any voting member of the SNHLP. This committee shall draft changes to the Bylaws. Such changes shall be submitted to the Convention for approval. The SNHLP EC shall have the power to appoint members to the committee outside of convention. The SNHLP EC shall appoint additional members to the committee if the membership falls below three.
Art. VIII Conventions and Meetings
- i Conventions
The SNHLP shall hold two business meetings per year, one of which shall be designated as the annual convention. The Business meetings shall be scheduled at a time and place chosen by the Executive committee which shall provide notice to all members 30 days in advance. Notice shall be provided via at least one of the following methods: electronic mail, publishing on the official website, social networks, and physical mail sent via USPS. The convention shall be governed by the bylaws and any special rules of order adopted by the SNHLP. Any SNHLP member attending a convention that is domiciled in Hillsborough County or Merrimack County, New Hampshire and has been a member of the Libertarian Party of New Hampshire in good standing for at least ten (10) days may become a delegate and may vote at such convention. The purpose of holding the convention is to nominate candidates for Hillsborough and Merrimack County offices, State offices that represent areas within the geographical limits of Hillsborough and Merrimack Counties, any cities within the geographical limits of Hillsborough and Merrimack County and Officers of the SNHLP standing committees. These nominations shall be submitted to the LPNH for ratification, unless the LPNH Executive Committee has assigned the responsibility to the SNHLP.
- ii Special Conventions
A Special Convention may be called when necessary by a majority of the Executive Committee and with no less than a thirty (30) day notice to the Central Committee, as per the same notice requirements listed in Section 1 of Article VIII. A Special convention must be called with a specific purpose, and that purpose made public as part of the notice of the Special Convention. No other activities may occur at a Special Convention other than those previously announced in the notice to the Central Committee.
- iii Meetings
The SNHLP Executive Committee shall hold regular meetings at least ten times per year at a time and date designated by the Executive Committee. A quorum for a meeting shall be a majority of the members of the Executive Committee. Meetings may be held with members attending in person and/or online. A member must be present either in person or online in order to vote.
Art. IX Finances and Accounting
- i Fiscal term
The fiscal term of the Party shall begin on January 1 and end December 31.
- ii Accounting; how managed
The Treasurer shall choose an appropriate accounting system at the approval of the Executive Committee and maintain accounting records.
- iii Disbursements; limited by vote
Financial commitments of $100 or greater require the agreement of a majority of the Executive Committee
- iv Authority to spend; how constituted
The Executive Committee shall have the power to designate the depository of all funds of the party; and shall appoint such officers as its judgment may deem advisable, to deposit and withdraw funds from said depository. A withdraw exceeding $100 requires the approval of the Treasurer plus one other Executive Committee member or the Chair plus one other Executive Committee member.
- v Annual report required
The Treasurer shall provide a yearly written report within the first quarter of the subsequent year. This report shall describe the financial status of the party at the end of the year and the summary numbers on sources and uses of funds.
- vi Reports; compelled
The Treasurer shall also supply pertinent financial data at the request of a majority of the Executive committee; and any other information which, in their judgement, is important to the orderly management of the party.
Art. X Nominations and Elections
- i Nominations for Public Office
The SNHLP EC and the Convention members shall both have the authority to nominate candidates for public office.
- ii Nomination; by voice
Where there is only one candidate for a public office, election may be by voice.
- iii Nomination; by balloting
Where more than one candidate is nominated for a public office election will be by written ballot. A majority of votes cast shall elect.
Art. XI Parliamentary Authority
Robert’s Rules of Order, Newly Revised; shall be the parliamentary authority for all matters of precedence not specifically covered in the Bylaws.
Art. XII Membership Fees
- i Fees levied
Fees for membership (dues) in the Party may be set by the Executive Committee and amended from time to time as the Executive Committee deems necessary.
- ii Fees limited
At no time shall the fees for membership exceed those set by the State Party.
Art. XIII Standing Committees
- i Standing committees; origination
The Executive Committee shall propose, and a Convention may ratify, such Standing Committees as may be required to fulfill the needs of the party.
- ii Standing committees; special population
A Convention may elect Standing Committee Chairs and members.
Art. XIV Conflict
In the event of any conflict or ambiguity of the bylaws adopted hereunder, the Bylaws of the LPNH shall prevail.
Art. XV Amendments to Bylaws
Amendments to the Bylaws shall be in accordance to the LPNH Bylaws. The Secretary shall, in consultation and approval of the SNHLP EC, adjust grammar and style.
Convention Standing Rule 1 – Elections
Adopted February 18th at the SNHLP Annual Convention
- When an election for any position occurs at a Convention, the following rules and processes shall apply:
- Nominations for position: Nominations shall be by voice. If someone is nominated, the nominee must decide whether to accept the nomination or not.
- Election procedures:
- If only one person is nominated for an election, election shall be done by voting card. Each credentialed member of the convention shall raise their official voting card high enough into the air for the tallier(s) to tally the vote.
- If more than one person is nominated for an election, election shall be done by secret-ballot approval voting. Each credentialed member of the convention shall receive (if they do not already have one) a piece of paper at which point each nominee’s name shall be presented to the convention for voting. Each member shall write the names that they approve of down on the paper ballots once. The ballots will then be picked up and tallied.
- If there is a maximum number of seats available for office – being more than one seat – each nominee that receives a majority of the vote shall get a seat starting with the highest vote-getter. If there are still seats left, the remainder of the people left on the ballot that did not get a seat shall move onto the second round. Continue this process until all seats are filled.